Get Productive: Just in Case

It occurred to me that all of my work on my blog and all of my other productivity tools won’t mean a whole lot if (a) something happens and I lose all of my WordPress posts, or (b) something happens to my computer and I lose all of my other work. Consequently, I think backing up your work on a regular basis is a critical part of productivity!

I had never backed up a blog before, so I started with this website. I liked the idea of automatic backups, so I took a look at the various WordPress plugins available for backing up my site. I found this link that described some of the best free backup options (since I obviously prefer free if possible!) I decided to go with Updraft since it had so many good reviews. I downloaded the plugin in my site’s dashboard, then clicked to activate the plugin. I’m not very WordPress savvy, but I found Updraft pretty easy to use. Under the “settings” option, I was able to link my Updraft backups to my Dropbox account. After authenticating my Dropbox account, I was able to complete a backup and scheduled automatic backups every 2 weeks. I checked and can see all of the zipped WordPress backup files in my Dropbox folder. Pretty easy!

I also wanted to backup my computer, and I decided to do it the old-fashioned way. I have a Mac, so I used an external hard drive and Time Machine to backup all of my files and settings. In the future, I’d like to have backups set to go to the Cloud, but for now, I’m satisfied with Time Machine and Updraft.

 

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Get Productive: Password Manager

I’ve only been in the ONID program since January, but I’ve already noticed that I’ve been using wide variety of web tools- infographic toolstimeline tools, a feed reader, a mind mapping tool, and so on. Each of these tools requires a new login and password, and up till now, I’ve kept track of all of these logins/passwords in a Word document. Since that probably isn’t very secure, and definitely isn’t very organized since it’s just a list (in no particular order), I decided to try out a password manager.

I started by just googling “best password manager,” and came across this article. Honestly, that overwhelmed me a little bit since (a) I didn’t want to pay for anything, and (b) I wasn’t even sure what some of these features were.

So, I went to the app store on my Mac. First, I downloaded the app “Keeper.” You login with a master password on this screen:

Screen Shot 2016-07-11 at 8.45.29 PM

Then, you can organize your passwords into folders, entering a title, login, password, URL, and notes.

Screen Shot 2016-07-11 at 8.46.45 PM

I liked the organization style. However, after I put in a few of my passwords, I realized that I only was signed up for a free 30-day trial, so I went back to the app store and downloaded Dashlane. It seemed to function similarly, and looks like this when you login:

Screen Shot 2016-07-11 at 8.27.23 PM

You can’t organize passwords into folders like you can in Keeper, but I liked that you can sort sites alphabetically, category, most used, least used, etc. Too, once you have the password typed in, you can either click a button that takes you directly to the site (and logs you in), or, you can copy it and go to the site on your own. Dashlane also shows you how very-not-secure your passwords are (yikes), can generate secure passwords for you, and can change your passwords automatically. I haven’t tried out these features yet, but as I get more comfortable trusting Dashlane, I assume it will improve my productivity. At the very least, now I have a better way to sort and store my passwords.

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